Dwayne,
Work hours and vacation time in such mega projects are similar to what you described: 35 to 40 hours per week, with certain degree of flexibility and only occasional and limited overtime. And 3-6 weeks vacation, with proper planning. That is essential to maintain high quality outcome; avoiding burnout and its costly mistakes. However, it is all planned well into rigorous plan to meet project completion target.
The "penalty" I was referring to, was about avoiding delay in project completion; that was required in light of previous transit project delays and cost overruns. The last subway extension in Toronto, the largest in 40 years, was delayed by more than two years and with huge cost overruns that made bad news, with multiple parties pointing fingers at each other. There are even worse delays and cost overruns in another transit project, that I know of, oversees.
So, the currently largest project under construction in Canada, has avoided such problems, and is on schedule, mainly because it is a P3 (Design, Build, and Maintain) by one consortium. And with the motivation of avoiding heavy penalties for delays.
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Neil Kazen, M.Eng., M.Sc., P.Eng.
FASCE, FCPCI, FEC,
Retired Structural Engineering Manager, Transportation Division, SNC-Lavalin
Toronto, Ontario, Canada
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Original Message:
Sent: 04-12-2019 09:27
From: Dwayne Culp
Subject: Unlimited Vacation Time
I think that the items Neil states can be budgeted for. I know that when I worked on similar project's mandatory overtime to 60 hours was recommended. How about we split the the job into two 40 hour pieces? Almost the same cost, and 20 hours extra work hours in the week. Those same projects had the biggest burnout rate. Generally after big deadlines the whole team except the managers took 3-6 weeks of vacation. A lot of the design team looked for a new job during that 6 weeks.
There is a happy medium. Give your employees all the time off they need for personal reasons, and give them 3-4 weeks of vacation in chunks of more than 3 days. Most employees will not take advantage of the time off because they know that they have a great thing. They will work efficiently while working. Those that do take advantage of the system, probably are not performing well anyway, and may need to leave the fold to a more restrictive system.
I am trying the second system. Employees that are paid based on a 135 hours work month, and allowed to work and bill up to 160 in a month before I have to pay overtime. They can work those 135 hours on any days that they want in chunks of 4-8 hour days. They are expected to keep to budget, and I get much fewer surprises with respect to overtime. They do what they need to with the rest of the work days that they are not working. I get a lot fewer requests for time for the kids recitals, time for doctors appointments, or times for family emergencies. I do get a few work weeks right before tight deadlines with 7 days of billable time, but not many. As the owner/manager, I need to be flexible, and have many 9 pm coordination meetings (at my employee's request) to facilitate their unusual work schedules.
I am still small, and have daily interaction with all my employees. I think that this system is scalable, but time will tell.
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Dwayne Culp, Ph.D., Ph.D.,M.ASCE
Culp Engineering, LLC
Rosenberg TX
(713)898-1977
Original Message:
Sent: 04-11-2019 22:58
From: Neil Kazen
Subject: Unlimited Vacation Time
The penalty for delay was for a good reason: to avoid delay of a major transit project of a major city with millions of people waiting for it.
Such delays in major infrastructure projects are happening almost everywhere in the world; turning the public cynical and angry.
Projects such as a whole subway system for a major city, are subject to the involvement of many parties, three levels of government, and multitudes of concerned citizen groups with their diverse opinions and activism; all under the extreme scrutiny of the media.
So, engineers working on such projects are under extreme pressure to do a perfect job on time and on budget. It's not about mistrust but about accountability in the highest.
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Neil Kazen, M.Eng., M.Sc., P.Eng.
FASCE, FCPCI, FEC,
Retired Structural Engineering Manager, Transportation Division, SNC-Lavalin
Toronto, Ontario, Canada
Original Message:
Sent: 04-11-2019 17:40
From: Dilip Barua
Subject: Unlimited Vacation Time
When I first saw the title of this topic, I thought of George Orwell's (1903 – 1950) Utopia. But it is real – hope it is. Thank you, Stephanie for sharing something refreshing. I guess things are experimental at this stage, but the companies must have reasons to initiate such a management technique.
Unlimited vacation time – seems like a retirement to me – one may soon feel bored of what might have been enjoyable time after hard work. It is common knowledge now that vacation and leisure are integral parts of work – because they let one to re-energize, thus improving his or her productivity and quality.
All new things create uproar in the beginning – like when the first slavery abolition act in the Western world was passed in British parliament in 1833. British aristocrats and elites were furious – how the bloody fool commonest of the commons could pass such a law? In a few years time though – they came down to earth, saying that it was the reasonable thing to do.
But Neil Kazen's points are real – though penalty seems too harsh! Perhaps it is reasonable to say that things depend on client-contractor-consultant relationships. And things get delayed for many genuine reasons (scope change, Natural disaster, unforeseen technicalities, etc). Keeping the noose tight is a prevailing management technique however – but it has elements of lack of trust.
The post World War II saw the rapid rise of Japan in economic and technological prowess. There were quite some interests in the western world to know the Japanese society, their work ethics and management techniques – and researches were initiated in some US universities. I have included a Table of management/ethics comparison from a book authored by WJ Keegan (Multinational Marketing Management, Prentice-Hall 1980). Have a look to understand different perspectives.
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Dr. Dilip Barua, Ph.D, P.Eng, M. ASCE
Vancouver, BC, Canada
Website: https://widecanvas.weebly.com
Original Message:
Sent: 04-09-2019 10:36
From: Neil Kazen
Subject: Unlimited Vacation Time
In my Civil/ Structural Engineering work, we have project deadlines that are carved in stone. Not only do we have to fit our limited vacation time accordingly, but some people chose to work while being sick in order to keep construction going; they had to be pressured to go home on sick leave!
BTW, in the largest project I worked on, the penalty for exceeding the deadline of final design was $100,000.00 per day. And for the over all construction, $300,000.00 penalty per day. Now, try fitting unlimited vacation on that schedule!
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Neil Kazen, M.Eng., M.Sc., P.Eng.
FASCE, FCPCI, FEC,
Retired Structural Engineering Manager, Transportation Division, SNC-Lavalin
Toronto, Ontario, Canada
Original Message:
Sent: 04-08-2019 22:27
From: Stephanie Slocum
Subject: Unlimited Vacation Time
In a discussion about work benefits with non-civil engineers, the concept of unlimited vacation time came up. So, I did a little research. A growing number of companies that employ engineers are offering this benefit, for some examples see a list of some of these firms HERE. I found a blog specifically for AEC companies discussing if your firm should have an unlimited vacation policy HERE. It was also interesting to read this article about a hospital in Canada that successfully implemented this policy for some employees.
What do you think about this benefit? Do you know of any companies in civil engineering offering such a benefit (I don't)? If not, do you think this benefit will eventually become more mainstream?
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Stephanie Slocum P.E.
Founder
Engineers Rising LLC
www.engineersrising.com
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