The Records Retention Policy for the American Society of Civil Engineers outlines a comprehensive framework for managing the retention and destruction of records. It aims to ensure compliance with state and federal laws by mandating that all records, whether in print or electronic form, are retained for specified durations. The policy also addresses the need for orderly destruction of obsolete records to reduce storage costs and facilitate smooth transitions during personnel changes. Additionally, it emphasizes the importance of halting record destruction in the event of legal proceedings or investigations, with immediate notification to the Society's General Counsel in such cases.%0aThe policy includes a detailed retention schedule categorizing records into various sections such as Accounting, Conferences, Corporate Activities, and more, each with specific retention timelines. For example, financial statements must be retained for seven years, while board minutes are kept permanently. This structured approach not only aids in compliance but also enhances the efficiency of record management within the organization, ensuring that necessary documentation is preserved while minimizing unnecessary clutter.