Hello all,I would like to start a discussion on task aid documents, especially onboarding documents that can be used for new hires and interns. We brought on two new graduate engineers last summer and as they started asking me after meetings what something mentioned during the meeting stood for, I started to realize how much 'alphabet soup' we tend to use. As someone who was in their shoes not too long ago, I know personally how it can sometimes be intimidating as a grad engineer or a new hire to pump the brakes in the middle of the meeting (or don't want to take more time) to ask what that acronym just used actually means. Inspired by these events, I took the initiative to create a document for my group titled "Bridge Group Acronyms and Common Terminology". In this document, I have included things like DM-4 - a PennDOT Design Manual, Part 4 – Structures (and then a link to the most recent publication). It has also led to some great discussions within our group and we continue to add to this now living document.My question to you all is what documents for onboarding or other task aids have you created or contributed to for your group? Looking forward to your responses! I would be especially interested if anyone has developed a CADD workflow and production procedure specific to their group. I have started to record short videos on tools in MicroStation like Activate, but want to try to take this a step further in the future!
One option is to create a hyperlinked A-Z list.* I first employed this technique in the work environment for a business line I was helping to shut down. The purpose of the A-Z document was to provide pointers to those that might pick the business back up in the future by providing ready access to questions that would likely arise; or should be asked. I also used the technique to develop an operational handbook for my homeowners association board of directors. Prior to this document, information was only passed along by word of mouth. The guide provides new (and old) directors with the chance to get themselves educated and be able to reliably answer homeowner questions.
*) You can do this in Word using the built in headings, creating a table of contents at the requisite level, and then sorting alphabetically. I can provide more details if interested.Regards,Mitch